What documents and paperwork are required to sell a property in Queensland?

Documents Required for Selling a Property in Queensland

Here’s a list of the key documents typically required when selling a property in Queensland:

Form 6 Agreement

A Form 6 in Real Estate refers to a Property Occupations Form 6 agreement, it is a critical document that you, as a property owner, will encounter when engaging the services of a real estate agent in Queensland.

Title Deed

The title deed proves ownership of the property. It gives details of the boundaries, dimensions and any easements or covenants affecting the property. Your solicitor will supply this document.

Land Certificate

This provides information about the property’s zoning, planning and development approvals, rates and other relevant details. It’s obtained from the local council.

Contract of Sale

This is the legal document outlining the terms and conditions of the sale. It includes details such as the property address, sale price, completion date and any special conditions. Depending upon the complexity, the real estate agency, buyer’s solicitor or conveyancer prepares the contract.

Mortgage Release Certificate

If there is an existing mortgage on the property, the vendor will need to provide a signed release of the mortgage on completion.

PEXA

Your Solicitor or Conveyancer will use PEXA to facilitate the settlement of your property.

Form 1

Transfer Form: This form is used to transfer ownership from the seller to the buyer and must be lodged with the Land Titles Office.

Form 3

Settlement Notice: The seller’s solicitor or conveyancer issues this notice to the buyer’s solicitor or conveyancer confirming the settlement date and details.

ATO Clearance Certificate

For foreign residents, and property transactions equal to or over $750,000, an Australian Taxation Office clearance certificate will be required.

Leases (if any)

If the property is being sold with tenants, any existing leases must be provided to the buyer.

Company Details (if applicable)

If the property is part of a company, information about the company’s fees, rules and bylaws must be provided to the buyer.

Verification of Identity

Sellers must provide their solicitor or conveyancer with proof of identity. This is usually a certified form of identification such as a driving licence or passport. See my article: Verification of Identity for a detailed overview of the process.

Verification of Identity Documents

The Verification of Identity Standard in [61-2700] of the Land Title Practice Manual requires a witness to sight a
specified combination of identity documents. An extract showing the first 3 Categories of the Standard is below:
Category Minimum Document Requirements For Persons who are Australian citizens or residents:

1

• Australian Passport or foreign passport or Australian Evidence of Immigration Status ImmiCard or
  Australian Migration Status ImmiCard.
• plus Australian drivers licence or Photo Card* (a Photo Card is a card issued by the Commonwealth or any
  State or Territory Government showing a photograph of the holder and enabling the holder to evidence their
  age and/or their identity).
• plus change of name or marriage certificate if necessary.

Or 2

• Australian Passport or foreign passport or Australian Evidence of Immigration Status ImmiCard or
  Australian Migration Status ImmiCard.
• plus full birth certificate or citizenship certificate or descent certificate.
• plus Medicare or Centrelink or Department of Veterans’ Affairs card.
• plus change of name or marriage certificate if necessary.

Or 3

• Australian drivers licence or Photo Card* (see Photo Card definition in Category 1 above*).
• plus full birth certificate or citizenship certificate or descent certificate.
• plus Medicare or Centrelink or Department of Veterans’ Affairs card.
• plus change of name or marriage certificate if necessary.

Documentation to confirm you are entitled to sign the form/s if you are selling property or are only refinancing if you are buying property and/or financing the purchase:

• a current land tax assessment notice.
• a current local government rates notice; or
• a current title search statement.

It is important to work with a qualified solicitor or conveyancer familiar with Queensland’s property laws and regulations. They will guide you through the process and ensure all necessary documents are prepared and lodged correctly to facilitate a successful Gold Coast property sale.

Author – Craig Douglas

Please Note: The information contained in this document is for general information purposes only and does not constitute legal advice. The laws and regulations governing the sale of property in Queensland are complex and constantly changing. It is important to seek the advice of a qualified property lawyer or conveyancer before making any decisions about the sale of your property. This document does not take into account your individual circumstances and may not apply to your situation. By reading this document you agree that you have not relied on the information contained herein and that you will seek independent legal advice before taking any action.

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This page was proudly created by Craig Douglas, your local independent Gold Coast real estate agent, working for a Boutique Real Estate Agency. Selling residential and commercial properties, from those that are awe-inspiring, through to a diamond-in-the-rough, otherwise known as a “renovator’s delight”.

I negotiate and sell on behalf of property owners who want to get the best possible price with the least amount of hassle. Let’s talk about the process of selling your property over a coffee to get you started – 0418 189 963